Administrative Specialist

• Execute administrative and clerical tasks to support company operations.
• Collect Time sheet report, and training record.
• Manage and inventory company assets such as equipment, office supplies, and laptops.
• Oversee the maintenance and management of company apartments and vehicles.
• Supervise work permits and visas for international employees.
• Monitor attendance, work schedules, and business travel arrangements across departments.
• Handle financial settlements with service providers.
• Coordinate travel arrangements including flights, transportation, and accommodation for business trips.
• Draft and update guidelines for the use of company resources.
• Prepare monthly, quarterly, and periodic reports as required.
• Be flexible to travel between HCM and Hanoi offices as needed.
• Perform additional tasks as directed by management.

Job Requirements

• College or University degree.
• Strong information and document management skills.
• Excellent analytical and evaluation abilities.
• Effective communication skills, problem-solving capabilities, and a high sense of responsibility.
• Proficiency in English; Chinese: HSK 5 and above.
• Ability to handle sensitive information and data with accuracy, attention to detail, and meticulousness.