Administrative Specialist (Chinese Speaking)

Position Overview: To provide effective administrative and operational support for the company’s offices and facilities in Vietnam, ensuring smooth day-to-day operations. The position also provides direct support to the Business Development (BD) team in customer reception, business trips, events, contract signing ceremonies, and customer-related activities.

Key Responsibilities:

• Manage office-related expenses, including rent, utilities, parking, and apartment leases.
• Coordinate employee travel services, including air tickets, hotels, and transportation.
• Manage stationery, client gifts, and client documents stored at the Hanoi office warehouse.
• Oversee the operation of multiple company offices and apartments in Vietnam.
• Coordinate with suppliers and service providers for the repair and maintenance of office equipment and facilities.
• Organize meeting rooms, including scheduling, booking, and logistical support.
• Perform other duties as assigned by the direct manager.
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Qualification and Requirement:

• Bachelor’s degree or College diploma in Business Administration, Administration, Human Resources, Foreign Trade, or a related field.
• 2–4 years of experience in Administration, Administrative Assistant, Office Administration, General Affairs, or a similar role.
• Good Chinese communication and English language skills are an advantage.
• Experience in a multinational or foreign-invested company is an advantage.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.