IMS Officer

Position Title: Integrated Management System Officer (IMS)
Country: South Africa
Job Family: Professional Support
Reporting To: QHSE Manager
Location: South Africa, Johannesburg
Working Language: English

Key Relationships

• Internal: QHSE Manager, HQ QHSE Officer
• External: External auditors, subcontractors, suppliers

Role Purpose

Assist the QHSE Manager in overseeing and maintaining the organization’s Integrated Management System (IMS), covering ISO 9001 (Quality), ISO 14001 (Environment), and ISO 45001 (Health & Safety). Responsibilities include preparing IMS reports, providing training, and supporting audits.

Key Responsibilities & Performance Criteria

1. IMS Documentation Management
• Control manuals, procedures, work instructions, and forms to ensure only latest versions are in use.
• Weight: 15%
2. System Integration
• Align requirements of different ISO standards into a unified workflow.
• Weight: 10%
3. Legal Compliance
• Maintain a legal register to ensure adherence to local and international regulations (e.g., Occupational Health and Safety Act).
• Weight: 5%
4. Internal Audits
• Schedule and assist QHSE Manager in conducting audits across departments.
• Weight: 20%
5. Audit Reporting
• Compile and distribute internal audit reports; follow up on findings and non-conformances.
• Weight: 5%
6. External Liaison
• Support preparations for external certification, surveillance, and recertification audits.
• Weight: 15%
7. Non-Conformance Management
• Track NCRs, identify root causes, and ensure corrective/preventive actions are implemented.
• Weight: 10%
8. Hazard Identification
• Assist with HIRA and Aspect-Impact assessments.
• Weight: 5%
9. Awareness Programs
• Conduct induction and refresher training on IMS policies.
• Weight: 5%
10. Reporting
• Prepare monthly IMS performance reports for management review.
• Weight: 10%

Qualifications & Requirements

• Education: diploma or above
• Experience: 3 years minimum in safety-related roles
• Language: English proficiency
• Skills & Knowledge:
• MS Office proficiency
• Certificates and understanding of ISO 9001, ISO 14001, ISO 45001
• Knowledge of OHS Act and construction regulations
• Familiarity with construction activities
• Understanding of ISO 19011 (Internal Lead Auditing)
• Knowledge of HR/Labour Law

Competencies

• Professional Capabilities:
• Communication & Influence
• Organizational & Coordination Ability
• Problem Solving
• Policy/System Design
• General Capabilities:
• Strategy Execution (Level 3)
• System Building (Level 4)
• Open & Innovation (Level 5)
• Customer Orientation (Level 5)