Administrative specialist

Long Description

The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese , capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.

Key Responsibilities

1. Administrative & Office Support

• Manage daily office operations and administrative tasks.

• Prepare, edit, and format documents, reports, and presentations.

• Maintain office supplies and coordinate office maintenance to ensure a productive environment.

2. Project Coordination & Documentation

• Maintain permits, licenses, and records for vehicles, employees, and office assets.

• Support departments in project planning and execution.

• Assist with scheduling and project tracking.

3. Employee Support (Local & International)

• Maintain attendance records and support company events and training.

• Coordinate site permits and ensure compliance with local regulations.

• Manage visas, work permits, and residence arrangements for international staff.

4. Procurement & Fleet Management

• Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.

• Schedule vehicle maintenance and manage fuel refills and fleet logistics.

5. Communication & Translation

• Facilitate smooth communication between departments.

• Provide translation for documents, meetings, and correspondence as needed.